Pre-meeting Preparation
The prior meeting’s agenda serves as a template for the next meeting. The secretary should pre-plan the agenda by reviewing the past agenda and minutes and ask board members for items or issues to be included. This reminds board members to prepare reports or other documents that need to be brought before the board.
Once the secretary finalizes the agenda, it should be sent out to all members in enough time for them to review it and request additions, deletions, or changes. The final agenda helps the board chair keep the board meeting on track and moving along. After the chair calls the meeting to order, the board meeting agenda may be modified at the start of the meeting by board member request.
What should go into meeting minutes?
Here are some of the details that you should into the meeting minutes.
- Date and time of meeting
- Names of the participants
- Agenda items and topics discussed
- Action items
Weekly Board Meeting Minute 7/12/2020
Formal board meeting minutes template
DATE: Date of the Meeting Teem Meeting Template
PRESENT: First and last names of all those present at the meeting
ABSENT: First and last names of Committee members who are unable to attend the meeting.
1. CALL TO ORDER/OPENING REMARKS
- The time that the meeting was called to order and by whom.
- Any opening remarks summarized here.
2. APPROVAL OF THE MINUTES FROM (DATE)
- You need a motion to approve the prior meeting’s minutes.
- Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person (FIRST & LAST) who made the motion
- Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated
3. ADDITIONS TO THE AGENDA
- If there are additions to the agenda or requests for the next meeting’s agenda, these would be bulleted here.
4. APPROVAL OF THE AGENDA
- Motion: to approve the agenda as circulated (or AMENDED)
- Motion By: name of person (FIRST & LAST) who made the motion
- Seconded By: name of person (FIRST & LAST) who made the motion Carried or Defeated
5. BUSINESS FROM THE PREVIOUS MEETING
- Any items from the previous meeting that need to be discussed further
6. ITEM # 1 TO BE DISCUSSED
- Put a summary of the discussion around the topic
- If any motions were made, put the information here
- If further information is needed, put follow-ups, names, and a target date here
7. ITEM # 2 TO BE DISCUSSED
- Any other items
8. ADDITIONS TO THE AGENDA
- Any added agenda Item, including a summary of the discussions around this item
- If any motions were made, put information here
- If further information is needed, put follow-ups, names, and a target date here
9. ADJOURNMENT
- Record the time the meeting was adjourned
10. NEXT MEETING (DATE)
- The next meeting date should be decided at the end of the meeting before everyone leaves. It’s a handy reminder to include it at the bottom of the minutes template so it isn’t missed.
Weekly Board Meeting Minute 7/19/2020
Formal board meeting minutes template
DATE: Date of the meeting
PRESENT: First and last names of all those present at the meeting
ABSENT: First and last names of Committee members who are unable to attend the meeting.
1. CALL TO ORDER/OPENING REMARKS
- The time that the meeting was called to order and by whom.
- Any opening remarks summarized here.
2. APPROVAL OF THE MINUTES FROM (DATE)
- You need a motion to approve the prior meeting’s minutes.
- Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person (FIRST & LAST) who made the motion
- Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated
3. ADDITIONS TO THE AGENDA
- If there are additions to the agenda or requests for the next meeting’s agenda, these would be bulleted here.
4. APPROVAL OF THE AGENDA
- Motion: to approve the agenda as circulated (or AMENDED)
- Motion By: name of person (FIRST & LAST) who made the motion
- Seconded By: name of person (FIRST & LAST) who made the motion Carried or Defeated
5. BUSINESS FROM THE PREVIOUS MEETING
- Any items from the previous meeting that need to be discussed further
6. ITEM # 1 TO BE DISCUSSED
- Put a summary of the discussion around the topic
- If any motions were made, put the information here
- If further information is needed, put follow-ups, names, and a target date here
7. ITEM # 2 TO BE DISCUSSED
- Any other items
8. ADDITIONS TO THE AGENDA
- Any added agenda Item, including a summary of the discussions around this item
- If any motions were made, put information here
- If further information is needed, put follow-ups, names, and a target date here
9. ADJOURNMENT
- Record the time the meeting was adjourned
10. NEXT MEETING (DATE)
- The next meeting date should be decided at the end of the meeting before everyone leaves. It’s a handy reminder to include it at the bottom of the minutes template so it isn’t missed.
Weekly Board Meeting Minute 7/26/2020
Formal board meeting minutes template
DATE: Date of the meeting
PRESENT: First and last names of all those present at the meeting
ABSENT: First and last names of Committee members who are unable to attend the meeting.
1. CALL TO ORDER/OPENING REMARKS
- The time that the meeting was called to order and by whom.
- Any opening remarks summarized here.
2. APPROVAL OF THE MINUTES FROM (DATE)
- You need a motion to approve the prior meeting’s minutes.
- Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person (FIRST & LAST) who made the motion
- Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated
3. ADDITIONS TO THE AGENDA
- If there are additions to the agenda or requests for the next meeting’s agenda, these would be bulleted here.
4. APPROVAL OF THE AGENDA
- Motion: to approve the agenda as circulated (or AMENDED)
- Motion By: name of person (FIRST & LAST) who made the motion
- Seconded By: name of person (FIRST & LAST) who made the motion Carried or Defeated
5. BUSINESS FROM THE PREVIOUS MEETING
- Any items from the previous meeting that need to be discussed further
6. ITEM # 1 TO BE DISCUSSED
- Put a summary of the discussion around the topic
- If any motions were made, put the information here
- If further information is needed, put follow-ups, names, and a target date here
7. ITEM # 2 TO BE DISCUSSED
- Any other items
8. ADDITIONS TO THE AGENDA
- Any added agenda Item, including a summary of the discussions around this item
- If any motions were made, put information here
- If further information is needed, put follow-ups, names, and a target date here
9. ADJOURNMENT
- Record the time the meeting was adjourned
10. NEXT MEETING (DATE)
- The next meeting date should be decided at the end of the meeting before everyone leaves. It’s a handy reminder to include it at the bottom of the minutes template so it isn’t missed.
Meeting Agenda
Informal team meeting minutes template
Date: Today’s date
Attendees
- List of attendees
Agenda
- Item 1 including key discussions, decisions made, next steps
- Item 2
- Item 3
Next steps
- List goes here in format: action item, responsible person, date
- Example: Brian to follow up to this group with a list of target companies by end of week
Ethiopian Engineers Organization (EEO) met in regular session on Sunday, Sunday July 26, 2020, at 1:00 p.m. The meeting was held Virtually over Zoom Conference System.
Board Members present: Misrak Sultan, Abenet Hayle, Alazar, Rahel….
